Coordinate the work of the officers and committees of the association in order that the purposes may be promoted

Confirm that a quorum is present at all meetings of the membership and executive board before conducting business

Preside at all meetings of the membership and executive board

Appoint the chair of each standing committee and special committee, subject to the approval of the executive board, unless otherwise provided in the association’s bylaws

Be authorized to sign on bank accounts, unless prohibited by terms of employment

Be authorized to sign contracts approved by the executive board

Be listed as the principal officer and be authorized to sign tax documents, unless prohibited by terms of employment

Appoint a member, subject to the approval of the executive board, who is not authorized to sign on the bank account to open, review, initial and date each bank statement.

Represent the local PTA as a delegate to Council PTA (when the Local PTA is in membership with Council PTA)

Appoint the financial reconciliation committee, subject to the approval of the executive board; and

Serve as an ex-officio member of all committees except the nominating and financial reconciliation committees.

Serve as aide-to-the-president

Preside in the absence of the president.

Maintain custody of all the funds of the association

Serve as the chair of the budget and finance committee

Present a written and verbal financial report at executive board and membership meetings and as requested by the executive board or membership

Maintain the books of account and records including bank statements, receipts, budgets, invoices, paid receipts and canceled checks in accordance with the records retention policy

Make disbursements in accordance with the budget adopted by the membership

Be authorized to sign on bank accounts

Be authorized to sign on tax documents if the president is prohibited by terms of employment

Present a preliminary annual report, i.e. budget to actual, at the last membership meeting

Record and maintain the minutes of all meetings of the membership and the executive board

Send, or cause to be sent, notice of meetings of the membership and of the executive board

Be responsible for correspondence

Collect and preserve documents relating to the history of the association

Present a written report to the association as the official history to be adopted at the annual meeting

Have a current copy of the bylaws

Confirm the executive board has reviewed and the membership has adopted the Texas PTA/PTSA Records Retention Policy annually

Confirm that all executive board members have signed the Local PTA Ethics/Conflict of Interest Policy

Confirm that all executive board members are graduates of Texas PTA Leader Orientation or have completed the course by October 15 after their election or appointment

File with the Council PTA secretary the names of the Local PTA’s delegates and alternates by the first regular Council PTA meeting and no later than October 2. A local PTA joining the Council PTA or making changes after October 1 shall submit any changes in writing prior to any regular meeting in order to be eligible to vote (when the Local PTA is in membership with Council PTA.)

Submit the names and contact information of all board members to the Texas PTA Office within 15 days of their election or appointment

Maintain the required documents of the association to include: Texas PTA Foundations Leader Orientation completion lists, records retention policy; adopted and signed ethics/conflict of interest policy; membership rosters (not to be released to outside interests), adopted plans of work, and completed student permission forms (if applicable) and,

Not to be a member of the financial reconciliation committee.

Advise the presiding officer on questions of parliamentary procedure when asked

Vote only when the vote is by ballot.

Maintains the official PTA website.

Creates newsletter publications and flyers to promote PTA events.